Current as of: 1 July 2018
Why and when your consent is necessary
When you register as a client of our practice, you provide consent for our doctors, nurses and staff to access and use your personal information so they can provide you with the best possible healthcare. Only staff who need to see your personal information will have access to it. If we need to use your information for anything else, we will seek additional consent from you to do this.
Why do we collect, use, hold and share your personal information?
Our practice will need to collect your personal information to provide healthcare services to you. Our main purpose for collecting, using, holding and sharing your personal information is to manage your health. We also use it for directly related business activities, such as financial claims and payments, practice audits and accreditation, and business processes (e.g. staff training).
What personal information do we collect?
The information we will collect about you includes your:
You have the right to deal with us anonymously or under a pseudonym unless it is impracticable for us to do so or unless we are required or authorised by law to only deal with identified individuals.
How do we collect your personal information?
Our practice may collect your personal information in several different ways.
1.When you make your first appointment our staff will collect your personal and demographic information via your registration.
2.During the course of providing medical services, we may collect further personal information.
3.We may also collect your personal information when you visit our website, send us an email or SMS, telephone us, make an online appointment or communicate with us using social media.
4.In some circumstances personal information may also be collected from other sources. Often this is because it is not practical or reasonable to collect it from you directly. This may include information from:
We sometimes share your personal information:
We will not share your personal information with anyone outside Australia (unless under exceptional circumstances that are permitted by law) without your consent.
Our practice will not use your personal information for marketing any of our goods or services directly to you without your express consent. If you do consent, you may opt out of direct marketing at any time by notifying our practice in writing.
How do we store and protect your personal information?
Your personal information may be stored at our practice in various forms. For example, as paper records, electronic records, visual records (photos and videos), audio recordings.
Our practice stores all personal information securely. For example, in protected information systems (cloud based), we do not keep hard copy personal information. All information is secured with passwords and practice staff adhere to confidentiality agreements. Onsite contractors also adhere to confidentiality agreements.
How can you access and correct your personal information at our practice?
You have the right to request access to, and correction of, your personal information.
Our practice acknowledges clients may request access to their medical records. We require you to put this request in writing via email to firstname.lastname@example.org and our practice will respond within a reasonable time. E.g. within 30 days.
Our practice will take reasonable steps to correct your personal information where the information is not accurate or up to date. From time to time, we will ask you to verify that your personal information held by our practice is correct and current. You may also request that we correct or update your information, and you should make such requests in writing to The Manager email@example.com.
How can you lodge a privacy-related complaint, and how will the complaint be handled at our practice?
We take complaints and concerns regarding privacy seriously. You should express any privacy concerns you may have in writing. We will then attempt to resolve it in accordance with our resolution procedure. Please address your complaint to The Manager PO Box 65, Hamilton NSW 2303 or via email firstname.lastname@example.org or by phoning 02 4965 4559. Please allow a 30 day turnaround for your complaint to be heard and actioned.
You may also contact the OAIC. Generally, the OAIC will require you to give them time to respond before they will investigate. For further information visit www.oaic.gov.au or call the OAIC on 1300 363 992.
Privacy and our website
We collect information via our website, the privacy of your information obtained electronically or via social media is held to the same standards as above.
Policy review statement